Hosting

How to Sync Your Airbnb and VRBO Calendars

If you are listing on both Airbnb and VRBO, you can sync your calendars to prevent multiple guests from booking the same dates.

Both Airbnb and VRBO use the same iCal calendar format, and can easily be synced with each other, and with other calendars like your Google calendar.

Follow this quick 2-part process to sync your Airbnb and VRBO calendars.

Part 1: Import your Airbnb calendar into VRBO

  1. On airbnb.com, go to Host and select Listing
  2. Click Availability and scroll down until you see Sync calendars
  3. Under Sync calendars, select Export Calendar
  4. Copy the Airbnb calendar link/URL
  5. In your VRBO.com account, select the property you want to edit
  6. Click Calendars in the left navigation menu, then click Reservations
  7. Click the Import/Export arrows icon in the top right, and click Import Calendar
  8. Name your calendar (e.g., ‘Airbnb’), and choose a color
  9. Paste your Airbnb calendar link/URL
  10. Make sure the calendar is set to ‘block’ your calendar availability (this should be selected by default)
  11. Click Import Calendar

Your VRBO calendar will now pull in bookings from Airbnb. Now we need to do the same thing, but in reverse.

Part 2: Import your VRBO calendar into Airbnb

  1. In your VRBO.com account, select the property you want to edit
  2. Click Calendars in the left navigation menu, then click Reservations
  3. Click the Import/Export arrows icon in the top right, and click Export Calendar
  4. Copy the VRBO calendar link/URL
  5. On airbnb.com, go to Host and select Listing
  6. Click Availability and scroll down until you see Sync calendars
  7. Under Sync calendars, select Import Calendar
  8. Paste the URL for your VRBO calendar into the Calendar address (URL) field
  9. Name your calendar (e.g. ‘VRBO’)
  10. Click Import calendar

And that’s it! Now your Airbnb and VRBO calendars are synced, and will update every couple of hours.

Be aware that your calendars don’t update immediately

Airbnb and VRBO calendars usually take a few hours to update. This means there’s a chance that a guest could book on one platform, and another guest could book the same dates on another platform in the time it takes for your calendar to update.

Fortunately, most hosts will tell you this is not a very common problem. The chances that two guests book the same dates within a few hours of each other are usually pretty low.

However, if you are concerned about the possibility of double bookings, you do have some of options.

  1. Manually refresh your calendars whenever you get a new booking. You can click the Refresh icon next to your calendar under Sync Calendars on Airbnb. This isn’t an ideal solution, since part of the point of syncing calendars is to automate this. But if you are available when you get booking notifications, this is an option you can consider.
  2. Try out a channel manager software like Smartbnb or Syncbnb (which even has a Zero Double Booking Guarantee). iGMS is another channel manager software that’s free for up to 4 properties. Make sure you pick a channel manager software that will auto update your calendars, rather than just rely on the iCal calendar sync steps (which is what we’ve gone over in this post, and won’t solve the time delay issue).

Again, in most cases there’s usually a low chance of two guests on two different platforms booking the same dates within a few hours of each other.

Sync your direct booking website with your Airbnb and VRBO calendars

If you’ve set up a direct booking website with Floorspace, you can also sync your Airbnb and VRBO calendars with your website calendar!

Have any questions or more information on this topic? Let us know in the comments!